Volunteer Positions
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2024/2025 Wolf-Tones Board and Volunteer Positions
Please contact Wolf-Tones Communications at wolftonescomm@gmail.com for more information on any of the positions. The following positions are still open:
Historian/Photographer
Awards Banquet Coordinator
Online Fundraising Coordinator
Invitational Band and Orchestra Festival Coordinators
President (Board Position)
2024/2025 volunteer: Dave Ikeda
Oversee fundraising, communication, events and volunteers
Work closely with Director to address needs of Instrumental Music program
Create agendas and lead monthly Wolf-Tones meetings
Attend/assist with music events as needed including Back to School BBQ, registration, concerts, and fundraisers
Write monthly newsletter and other communications to parents, PTSA elink, etc.
Work with Treasurer to create budget
Approve invoices, sign contracts, and sign checks
Attend monthly Booster Council meetings with Principal and other booster group presidents
Attend monthly PTSA meetings
Recruit board/volunteers for the following year
Vice President (Board Position)
2024/2025 volunteer: Hina Ansari
Support, collaborate and attend meetings with Wolf-Tones Board
Support President and manage Wolf-Tones meetings in President’s absence
Assist with all music events as needed
Secretary (Board Position)
2024/2025 volunteer:
Record minutes at all Wolf-Tones meetings and provide to website coordinator and board members
Follow up on action items status after each meeting
Treasurer (Board Position)
2024/2025 volunteer : Matt Goff
Maintain financial records for Wolf-Tones
Membership data management
Ensure tax and non-profit forms and reports are submitted
Manage Paypal and other payment systems for Wolf-Tones
Work with tax accountant for timely tax reporting
Work with President to create annual budget
Report financial status at monthly Wolf-Tones meetings
Provide cash boxes for Instrumental Music events
Provide financial records for annual audit
Member-at-Large (Board Position)
2024/2025 volunteer: Trisa Kent
Attend monthly Wolf-Tones meetings
Review monthly bank account reconciliations with Treasurer
Support Board initiatives and projects
Assist with all music events as needed
Communications Coordinator
2024/2025 volunteer: Audra Ostler
Send information to specific groups within SRVHS Instrumental Music community such as monthly updates and messages from Instrumental Music Director, the Wolf-Tones Board, and special project/fundraiser coordinators.
Create sign-up geniuses for upcoming music activities and events
Work with Membership Data Manager to create email distribution lists
Website Manager
2024/2025 volunteer: Matt Goff
Manages Wolf-Tones.org website content
Works with President, Communications Coordinator, and event coordinators to ensure website reflects the latest instrumental music program information
Historian/Photographer
2024/2025 volunteer: OPEN
Attend and photograph Instrumental Music events throughout the year
Coordinate with Website Manager to publish photographs on Wolf-Tones website and other school-related sites
Marching Band and Color Guard Uniform Coordinator
2024/2025 volunteer: Joyce Roe
Manages the parent team that fits the marching band members for football and competition uniforms
Must be available during marching camp (the week before school) and at marching practices, games, events, and competitions through the first semester
Responsible for ordering marching uniforms/supplies and concert attire for concert band, orchestra, symphonic band, and jazz
Marching Band and Color Guard Uniform Team Members
2024/2025 volunteer: Patti Chang, Nikki Smith
Measure and fit the marching band and color guard members for football and competition uniforms during marching camp (week before school starts) and then at the two weekly marching practices throughout the first semester
Organizational skills and attention to detail needed
Basic sewing skills are desirable but not required
Assist students with uniforms on football game days and other community events
Team members are provided a free pass to home football games and given priority on buses to marching events
Marching Band and Color Guard Food Coordinator
2024/2025 volunteer: Jing Mackenzie
Coordinate meal for Instrumental Music Back to School BBQ
Liaison with pregame dinner hosts to determine food and volunteer needs
Provide Communications Coordinator information to create signup genius requests for food donations and volunteers
Coordinate Halloween Parade lunch
Coordinate meals for Lodi and Merced competitions
Coordinate Cal Band Day meals (every other year)
Marching Band and Color Guard Coordinator
2024/2025 volunteer: Jaime Batiz
Coordinate parent volunteers for football game events
Liaison with Marching Band instructor
Online Fundraiser Coordinator
2024/2025 volunteer: OPEN
Work with Wolf-Tones Board to plan annual fundraiser
Liaison with local online fundraiser representative for contract and procedures
Monitor online process and provide status reports to Wolf-Tones Board
Document process for future fundraisers
Invitational Band and Orchestra Festival Coordinators (Spring 2024)
2024/2025 volunteer: OPEN
Two volunteers needed to organize volunteers and food sales at this SRVHS-hosted event.
Work closely with Director to provide support during this 2-day event formerly known as CMEA Music Festival
Spirit Gear Coordinator
2024/2025 volunteer: Audra Ostler
Maintain inventory and storage of the “I’m With the Band” t-shirts, Instrumental Music Magnets and Stickers
Attend/Assist with music events as needed including Back to School BBQ
Distribute “I’m With the Band” t-shirts to new Wolf-Tones members
Work as liaison between Total Threads retail store and the Instrumental Music department to ensure logo wear availability
Job is busiest in the Summer and Fall months
Trailer Manager
2024/2025 volunteer: Yohan VonRosen
Coordinate maintenance needs of the Marching Wolves equipment trailer
Haul trailer to Marching Band competitions (November) and other events, as needed
Coordinate trailer access/loading before events with Instrumental Music Director
Jazz Liaison
2024/2025 volunteer: Dana Kamenetsky
Coordinate with Instrumental Music Director on jazz trips/event needs
Attend monthly Wolf-Tones meetings
Orchestra Liaison
2024/2025 volunteer: Nikki Smith & Jen Noguera
Coordinate with Instrumental Music Director on orchestra trips/event needs
Attend monthly Wolf-Tones meetings
See’s Candy Sales Coordinator(s)
2024/2025 volunteer: Hina Ansari
Contact See’s in early fall for annual holiday order forms and envelopes
Put together packets and distribute to all instrumental students
Tally orders and call in to See’s (or give final order sheet to Instrumental Music Director per their preference)
Sort and distribute orders to students
Coordinate Online store for Spring fundraiser
Banquet Coordinator/Committee
2024/2025 volunteers:
Work closely with banquet venue and caterer to finalize details
Arrange for desserts and centerpieces
Coordinate payments to vendors with Wolf-Tones Treasurer
Manage banquet ticket forms and volunteers
Work with Music Director and Wolf-Tones President to plan evening details
Provide Wolf-Tones Board periodic status updates
Reserve venue and caterer for following year’s banquet