Volunteer Opportunities

2017-2018 Wolf-Tones Board and Volunteer Positions

 

President or Co-Presidents (Board Position)​ 2017/18 volunteers: Kathy Hanze & Linda Dalenberg 

  • Oversee fundraising, communication, events and volunteers
  • Work closely with Director to address needs of Instrumental Music program
  • Create agendas and lead monthly Wolf-Tones meetings
  • Attend/assist with music events as needed including Back to School BBQ, registration, concerts, and fundraisers
  • Write monthly newsletter and other communications to parents, PTSA elink, etc.
  • Work with Treasurer to create budget
  • Approve invoices, sign contracts, and sign checks
  • Attend monthly Booster Council meetings with Principal and other booster group presidents
  • Attend monthly PTSA meetings
  • Recruit board/volunteers for the following year
  • Contact Kathy Hanze at kathyhanze89@gmail.com or Linda Dalenberg at dalenberglinda@yahoo.com for more information

 

Vice President (Board Position)​ 2017/18 volunteer: Carol Ohara 

  • Support, collaborate and attend meetings with Wolf-Tones Board
  • Support President and manage Wolf-Tones meetings in President’s absence
  • Assist with all music events as needed
  • Contact Carol Ohara at clmohara@gmail.com for more information

 

Secretary (Board Position)  2017/18 volunteer: Erin Mackey

  • Record minutes at all Wolf-Tones meetings and provide to website coordinator and board members
  • Follow up on action items status after each meeting
  • Contact Erin Mackey at jmack443@msn.com for more information

 

Treasurer (Board Position) 2017/18 volunteer: Jill Shankel 

  • Maintain financial records for Wolf-Tones
  • Ensure tax and non-profit forms and reports are submitted
  • Manage Paypal and other payment systems for Wolf-Tones
  • Work with tax accountant for timely tax reporting
  • Work with President to create annual budget
  • Report financial status at monthly Wolf-Tones meetings
  • Provide cash boxes for Instrumental Music events
  • Provide financial records for annual audit
  • Contact Jill Shankel at dcl_jes@yahoo.com for more information

 

Member-at-Large (Board Position) ​2017/18 volunteer: Karen Wisser 

  • Attend monthly Wolf-Tones meetings
  • Review monthly bank account reconciliations with Treasurer
  • Support Board initiatives and projects
  • Assist with all music events as needed
  • Contact Karen Wisser at kwisser@yahoo.com for more information

 

Communications Coordinator ​2017/18 volunteer: Vivian Tsai

  • Send information to specific groups within SRVHS Instrumental Music community such as monthly updates and messages from Instrumental Music Director, the Wolf-Tones Board, and special project/fundraiser coordinators.
  • Create sign-up geniuses for upcoming music activities and events
  • Work with Membership Data Manager to create email distribution lists
  • Contact Vivian Tsai at vmtsai@gmail.com for more information

 

Website Manager​ 2017/18 volunteer: Judi Nishimori

  • Manages Wolf-Tones.org website content
  • Works with President, Communications Coordinator, and event coordinators to ensure website reflects the latest instrumental music program information
  • Contact Judi Nishimori at benjudi@gmail.com for more information

 

Historian/Photographer 2017/18 volunteer: Judi Nishimori and Ben Szutu

  • Attend and photograph Instrumental Music events throughout the year
  • Coordinate with Website Manager to publish photographs on Wolf-Tones website and other school-related sites
  • For more information, contact Judi Nishimori at benjudi@gmail.com

 

Membership Data Manager 2017/18 volunteer: Gabrielle Middleton

  • Requires computer savvy person comfortable with data entry and mail merge
  • Work with President to create and maintain Wolf-Tones membership lists
  • Partner with Communications Coordinator to create email distribution lists
  • Job is busiest about a week after school registration and through September, but requires minimal work from that point on
  • Microsoft Publisher helpful, but not necessary
  • For more information, contact Gabrielle Middleton at gabandgreg@gmail.com

 

Marching Uniform Coordinator ​2017/18 volunteer: Christine Bertolero

  • Manages the parent team that fits the marching ensemble members for football and competition uniforms
  • Must be available during marching camp (the week before school) and at marching practices, games, events, and competitions through the first semester
  • Responsible for ordering marching uniforms/supplies and concert attire for concert band, orchestra, symphonic band, and jazz
  • Contact Christine Bertolero at uniformcoordinator4srvwt@gmail.com for more information

 

Marching Uniform Team Members 2017/18 volunteer: Sopheap Wong, Carol Ohara, OPEN – need at least 3 helpers

  • Measure and fit the marching band and color guard members for football and competition uniforms during marching camp (week before school starts) and then at the two weekly marching practices throughout the first semester
  • Organizational skills and attention to detail needed
  • Basic sewing skills are desirable but not required
  • Assist students with uniforms on football game days and other community events
  • Team members are provided a free pass to home football games and given priority on buses to marching events
  • Contact Christine Bertolero at uniformcoordinator4srvwt@gmail.com for more information

 

Snap-Raise Fundraiser Coordinator  2017/18 volunteer:  Dora Coelho

  • Work with Wolf-Tones Board to plan annual fundraiser
  • Liaison with local Snap-Raise representative for contract and procedures
  • Monitor online process and provide status reports to Wolf-Tones Board
  • Document process for future fundraisers
  • Contact Dora Coelho at D6Cv@pge.com for more information

 

Invitational Band and Orchestra Festival Coordinators (Spring 2018)

2017/18 volunteer: Vivian Tsai & JoAnna Brooks

  • Two volunteers needed to organize volunteers and food sales at this SRVHS-hosted event.
  • Work closely with Director to provide support during this 2-day event formerly known as CMEA Music Festival
  • Contact Vivian Tsai at vmtsai@gmail.com for more information

 

Spirit Gear Coordinator 2017/18 volunteer: Brenda Kuehnle

  • Maintain inventory and storage of the “I’m With the Band” t-shirts, Instrumental Music Magnets and Stickers
  • Attend/Assist with music events as needed including Back to School BBQ
  • Distribute “I’m With the Band” t-shirts to new Wolf-Tone members
  • Work as liaison between Total Threads retail store and the Instrumental Music department to ensure logo wear availability
  • Job is busiest in the Summer and Fall months
  • Contact Brenda Kuehnle at bkuehnle@chevron.com for more information.

 

Trailer Manager​ 2017/18 volunteer: Overfield Family

  • Coordinate maintenance needs of the Marching Wolves equipment trailer
  • Haul trailer to Marching Ensemble competitions (November) and other events, as needed
  • Coordinate trailer access/loading before events with Instrumental Music Director
  • Contact Greg & Debby Overfield at ffatsa@sbcglobal.net for more information

 

Marching Food Coordinator  2017/18 volunteer:  Dora Coelho

  • Coordinate meal for Instrumental Music Back to School BBQ
  • Liaison with pregame dinner hosts to determine food and volunteer needs
  • Provide Communications Coordinator information to create signup genius requests for food donations and volunteers
  • Coordinate Halloween Parade lunch
  • Coordinate meals for Lodi and Merced competitions
  • Coordinate Cal Band Day meals (every other year)
  • Contact Dora Coelho at D6Cv@pge.com for more information

 

Jazz Liaison 2017/18 volunteer: Connie Gazarian

  • Coordinate with Instrumental Music Director on jazz trips/event needs
  • Attend monthly Wolf-Tones meetings conniegazarian@comcast.net for more information

 

Orchestra Liaison ​2017/18 volunteer: Cami Bruschke

  • Coordinate with Instrumental Music Director on orchestra trips/event needs
  • Attend monthly Wolf-Tones meetings
  • Contact Cami Bruschke at cbruschke5@gmail.com for more information

 

Car Wash Coordinator (Fall 2017) ​2017/18 volunteer: Dan Lopez

  • Organize this Fall fundraiser/team-building event(s). Cancelled in 2015 & 2016 due to drought
  • Contact Dan Lopez at lopezdc@bv.com for more information

 

See’s Candy Sale Coordinator(s) (Fall 2017) 2017/18 volunteer: Suzanne Brandt & OPEN

  • Contact See’s in early fall for annual holiday order forms & envelopes
  • Put together packets & distribute to all instrumental students
  • Tally orders & call in to See’s (or give final order sheet to Instrumental Music Director per their preference)
  • Sort and distribute orders to students
  • Contact Suzanne Brandt at suzannebrandt@comcast.net for more information

 

Pasta Feed Coordinator (Fall 2017 – Marching Program) ​2017/18 volunteer: Kim Gordon

  • Coordinate food donations for marching program students at this dinner for football/cheer/marching. Often the night before the Monte Vista game
  • Contact Kim Gordon at @ for more information

 

Corporate Match/eScrip/Amazon Smile Coordinator 2017/18 volunteer: Marisa Martin

  • Coordinate communications to Instrumental Music families for these fundraising opportunities
  • Identify and assist families in submitting their corporate match documents
  • Report to Wolf-Tones Board on status of program donations
  • Contact Marisa Martin for more information at marisamartin99@yahoo.com

 

Tour Co-Coordinator(s) ​Carol Ohara, Kristina Kelchner, & Susan Bray

  • An every-other-year position that will be needed in the 2018-19 school year
  • Coordinators should plan on going on the 2019 tour with the group
  • Will ultimately be lead coordinator(s) for future tour targeted for 2021
  • Liaison between Instrumental Music program and outside tour vendor
  • Contact Carol Ohara at clmohara@gmail.com or Susan Bray at sbray2000@hotmail.com for more information

 

Banquet Coordinator2017/18 volunteer: Karen Azzalini

  • Work closely with banquet venue and caterer to finalize details
  • Arrange for desserts and centerpieces
  • Coordinate payments to vendors with Wolf-Tones Treasurer
  • Manage banquet ticket forms and volunteers
  • Work with Music Director and Wolf-Tones President to plan evening details
  • Provide Wolf-Tones Board periodic status updates
  • Reserve venue and caterer for following year’s banquet
  • Contact Karen Azzalini at we3cimbri@gmail.com for more information

 

Parent Volunteer Opportunities 

There are many opportunities to volunteer a little of your time to help out at our music program events.  Below are descriptions of these volunteer opportunities.  You will have the opportunity to sign up to volunteer for these events through Sign-Up Genius which will be posted on the websites as we get closer to each event.

Helping Hands:

Looking for ways to get involved?  Become a part of our “Helping Hands Team”. Just let us know you are interested in helping and occasionally, throughout the year, there will be situations where we just need a couple extra people to help lighten the load. Contact the Wolf-Tones Communications Coordinator.

Concerts:

We need parents for ushers, taking tickets, and registration.

Music Festivals:

We need parents for ushers, taking tickets, registration and monitoring the food booths.

Car Washes:

<Fundraiser canceled for 2015-2016 & 2016-2017 school year due to drought>
Help setup, supervise students, wash cars and dry towels.

Home Football Games: 

Help the Marching Ensemble to the field, put out seat covers, guide them to and from the field for half-time show, get them water after they perform, guide them off bleachers after game, clean up bleachers, bring everything back to Instrumental Music Room.

Host a Dinner and Food for Home Football Games:

The Marching Ensemble eats together before each home football game.  We need help with dinners – you can either host a dinner at your home or provide some part of the dinner.  The family that hosts the dinner dictates what they need others to bring.

Marching Ensemble Competitions:

The Marching Ensemble travels to competitions and parent chaperones are needed to help students prepare for the competition (includes pinning up hair, checking uniforms), setting up lunch and helping with lunch, and cleaning up.

 

Student Volunteer Opportunities

Noteworthy (Community Service Outreach)

Student Volunteer groups sign up to help spread the joy of music within our Danville community and beyond!

  • Pep Bands
  • Chamber Ensemble
  • Jazz Ensemble

For Example (but not limited to):

  • San Ramon Valley High School
    • Back-to-School Night
    • Building Bridges
    • Men’s & Women’s Athletics
      • Volleyball
      • Basketball
      • Softball
  • Local Community
    • Elementary School Concerts
      • Sycamore
      • Greenbrook
      • Montair
    • Danville
      • Spirit of Danville
      • Senior Centers
  • Charitable organizations
    • SRVEF Run-for-Education
    • Alzheimer’s Walk